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What To Do After Your Fundraising Event
Ron Lahr, via a LinkedIn article, has come up with a few tips on what you should do right after your fundraising event to make the next one even better. (As noted by Lahr: I consider the event to be over when everyone has received their auction items (if there are any) and the money has been collected.)
So what to do next? Lahr tells us all about the next steps.
1. Information Is Power
Try to gather all the information you can and make sure you keep it safe for next yearâs planning. Send your thank yous immediately to all people who donated, donated raffle items, volunteers, and attendees. Make phone calls and ask your board to help you in this task. Call everyone and say more than just âthank youâ. Tell them about the âgoodâ that is coming from the event or other exciting news. Share with them the amount you raised and how their individual help is going to make a difference for your organization and the people and causes you help. Donât forget to also analyze your information and data. Find out what didnât work and what worked surprisingly well. Review everything and make sure you carry this new wealth of knowledge over to your next event.
2. Always Do An After Action Report
Gather the information, present it to your committee and board members, volunteers, and employees, and brainstorm improvements on how you can make the next event even better. What information can you carry over that will help the success rate of your next event? Document everything so that you donât forget. As Lahr points out: âInstitutional memory can be a weakness for any organization. You combat it with documentation.â
3. Relationship Building, As Always
Make a plan and schedule times for reaching out to those who help. You want to try to avoid only contacting people in your time of need, so focus on making periodic contact with donors, volunteers, and attendees. Connect via different methods: phone, email, social media, face-to-face, etc. Have others help you reach out as well. Ask board members or committee membersÂ throughout the year to help you make contact and build these relationships. Make sure to document these contacts so that no one falls through the cracks.
To read Ron Lahrâs entire article and gain in-depth knowledge of exactly what you should be doing post-event, click here: What To Do After An Awesome Fundraising Event
7 Tips for Successful Fundraising Galas (and Events)
Alison Silcoff, head of Alison Silcoff Events offers us seven tips on her ânever to be brokenâ rules for fundraising galas (and events):
1. Make a respectable profit â âFundraising is a business, and there are acceptable guidelines for the ratio of expenses to gross revenue. More than 50 percent is unacceptableâ
2. Thank everyone â You can never go overboard when it comes to âThank Yousâ. Make sure you thank every single person who helped put on the event and who donated.
3. Fundraising is a service business â Treat your donors like stars. We conscious of their needs, wants, and listen to all of their ideas. They should be feel wanted and respected. Theyâre your lifeline.
4. Ensure all donor benefits are provided â Double-check that the amenities that come with your purchasing options are being followed through. Make sure people are getting what they paid for and their names/company names are spelled correctly.
5. Keep it fun – Aim for a fun and creative event. âOur guests go to many boring fundraising events each year. They are not in need of a free dinner!â
6. Comp tickets cost money â Your event is not a free event. All comped tickets cost money so make sure you are not giving away too many to volunteers, no matter how wonderful they have been throughout the process.
7. Handle volunteers with caution â Appreciate them but make sure they realize that as a volunteer they are here to help, not just party.
To read the full article and Silcoffâs in-depth insight on her 7 tips, visit: 7 Tips for Successful Fundraising Galas
Simple Tips for a Stellar Fundraising Campaign
Weâve compiled some simple tips to get you on your way towards a stellar fundraising campaign. To maximize time, energy, and create the best possible outcome, follow these steps to success.
1. Plan. Plan. Plan. Planning and writing a campaign can take time and youâll never accomplish all that you would like if you rush and donât organize properly. Start by setting measurable goals and determine the best steps and methods for attaining each individual goal.
2. Research. Do your research while you plan. Figure out where you stand with your donors and you community and build your structure from that starting point. First, find out how much your community knows about you cause and why you need the help that you do. Are other organizations fighting the same fight you are? Find out if others are tackling the same issues or concerns, or at the very least, talking about them. Look into current events and see if your cause syncs up with a world event people are already talking about. Think outside of the box for new ways to get people talking, involved, and excited about your cause, message, and work.
3. Craft the Best Message Possible. Formulate a specific, detailed, and emotional message. Find out how to tap into potential donorâs emotions and figure out how to move people to action. Think about using media in a different way to get your message across. Maybe a heart-warming video or a heart-wrenching photo can assist your copy in catching the attention of potential givers. Donât rely on just words, like the saying goes, a picture is worth a thousand words.
4. Show Up for Work. Donât give up. Make sure you see your campaign through to the end. Stellar campaigns require focus, determination, and organization throughout the whole process. Donât get lazy. While preparation is most definitely important, following through is equally important as well.
SPOTLIGHT: ejMarketing’s Professional Design Services
Some organizations have the benefit of an in-house designer or a graphic artist volunteer to create event materials, but most nonprofits do not have this luxury. With the shift to visual media both online and in print, the use of creative, consistent design is more and more important.
Design requirements for fundraising events have moved from what worked in print, to themes and colors that work with both formats, print and digital. To stay relevant, nonprofits must employ a digital strategy. Good design is inviting and provides the image of a successful event.
ejMarketing delivers professional graphic and design services that are affordable to nonprofits. Our designers bring solid experience to your project. They have worked in design agencies and marketing departments and have been trained at top educational institutions. Most importantly, our creative team knows fundraising events.
Our capabilities include, but are not limited to, the following: thematic and original designs, invitations, program booklets, event presentations, advertisements, event signage, email marketing, and ad design. With the ejMarketing, you can call us to provide materials for any event; even if you are not using one of our web solutions for that effort. ejMarketing makes Event Journal, Inc. the âgo toâ resource for all fundraising event marketing materials.
How to Make the Mobile Donation Process Easier for Users
We have come up with 5 ways to make the mobile donation process easier for users. Follow these 5 easy steps to increase site usability and, in turn, increase donations.
Fundraising Trends at the Mid-Year Mark
Where does the data comes from?
The folks over at npENGAGE have compiled the data from The Blackbaud Index, a study on charitable giving, to determine how 2014 is stacking up against 2013. The index provides insights into fundraising trends on an annual basis and is also updated on the first of each month to show year-over-year percent changes. The Blackbaud Index compile fundraising data from more than 4,200 nonprofit organizations in the U.S. which is based on over $13.6 billion in fundraising revenue.
So, how has fundraising performed in 2014 so far?
- Overall giving was up 1.6% for the first six months of 2014 compared to the same time period in 2013 â See more at: npENGAGE
- Public and Society Benefit nonprofits and charities have seen the largest year-over-year growth and K-12 Education has actually seen a decrease in overall giving for the first 6 months.
Letâs check out the Online Fundraising trends
The Blackbaud Index measure online giving data separately as well. From over 3,300 nonprofits representing over $1.7 billion in online fundraising, data is analyzed and compared to 2013 statistics.
- npENGAGE found that online giving was up 8% for the first half of 2014 compared to 2013.
- Healthcare, Higher Education, and Arts and Culture all saw double-digit increases in giving
- No category saw a decrease in online fundraising â all categories saw a growth varying from 1.6% to 13.7%
What does all of this âfundraising trendsâ data means?
A per npENGAGE:
The mid-year trends in both overall and online giving are positive for most nonprofit organizations. The slight increases so far might be a sign of leveling out after two years of solid fundraising recovery. The mid-year trends in 2013 were a bit more positive, but there were several factors at play including the economy, stock market, and domestic natural disasters.
The word âcautious optimismâ might be a good way to describe the fundraising outlook for the rest of 2014. So much of it depends on how well nonprofit organizations have learned to focus on building relationships and retaining donors following the recession.
– See more at: npENGAGE
Fundraising via Email: 2014 Benchmarks Study Results
M+R and Nonprofit Technology Network have all the data you need on nonprofit fundraising. The infographic created with data from the 2014 Benchmarks Study gives insight into fundraising via email and its related campaign stats. Complete with stats on open rates, click-through rates, increase in online gifts, increase in individual gift size, increase in social media followers, etc. are all included in the infographic for easy understanding of the importance of email lists and campaigns.
To download the complete study: 2014 M+R Benchmarks Study
Plan Now: End of Year Online Fundraising
The below infographic via Salsa shows how important end of the year online fundraising is for total donations acquired. The last three months of the year comprised about 46% of the yearâs total donations received and proves to be the most important time of the year for nonprofit to hit their yearly goals.
– The number of donations in December is 136% more than the average monthly online donation
– 30% of the last quarterâs total donations comes from the LAST week in December
– Quarter 4 makes up almost half of the yearâs total donations
– Not only do donors want to give this time of year, they tend to want to give more
To visit Salsaâs site and learn more about End of Year Online Fundraising: Salsa Labs Blog
The Science Behind Emotions and Actions (& Its Importance in Fundraising)
An article in the MIT Technology Review excerpts an interviewÂ with neuroscientist Antonio Demasio. HeÂ found that âconsciousnessâŚ emerges from emotions and feelings.â Damazioâs insight into the brainâs reactionary functions are controlled by the emotional responses. âHis insight, dating back to the early 1990s, stemmed from the clinical study of brain lesions in patients unable to make good decisions because their emotions were impaired, but whose reason was otherwise unaffected.â Damasio found that patients with brain lesions that made them unable to experience emotions, with no other impairment, were not able to make appropriate or âgoodâ decisions. Without emotions, patients found it hard to act at all.
As Damasio explains, âThis is the world of life regulation â homeostasis â that I am so interested in, and it covers a wide range of body states. There is an action program of thirst that leads you to seek water when you are dehydrated, but also an action program of fear when you are threatened. Once the action program is deployed and the brain has the possibility of mapping what has happened in the body, then that leads to the emergence of the mental state. During the action program of fear, a collection of things happen in my body that change me and make me behave in a certain way whether I want to or not. As that is happening to me, I have a mental representation of that body state as much as I have a mental representation of what frightened me.â Humans have a special way of dealing with feelings that most animals do not â we have an intellect around those feelings and we can make use of those feelings. That âuseâ is action.
In fundraising, weâve know to focus on emotions when trying to reach our to prospective or current donors for the âaskââŚ and know you know why. Human emotions rule our actions and there is now scientific proof to back up that statement. If our goal, as fundraisers, is to move people into action â either donating or volunteering â we must focus on triggering their emotions in order to see the results we seek.
To read the entire Q+A with neuroscientist Anotnio Demasio, check out the article in the MIT Technology Review: Q+A Antonio Damasio
How Does Your Fundraising Event Stack Up Against the Competition?
Do you often wonder how your fundraising event stacks up against other nonprofitsâ? Recently, Blackbaud released a version of the Peer-to-Peer Fundraising Benchmark Report that gives event fundraisers the data they need to compare their events against other similar events in the industry. While the data was pulled from 2012, the results and conclusions are still relevant to today. npENGAGE came up with a great infographic to break it all down for us and show us just how our events are stacking up. This infographic gives insight into fundraising events like walk and runs that have become a staple in event registration site. Check out Event Journalâs ejEventSites to learn more about how we can help you raise more with your next fundraising event.